Redesigning core data integration platform

Reducing cognitive burden in Axway’s core B2B integration product

I design end-to-end product experiences and the UX systems that sustain them — from early foundations through growth, optimization, and scalability.

Initial company state

Axway was a mid-size international corporation that was growing quickly and would eventually become a Gartner Magic Quadrant leader. They had a vast product porfolio at the time and had been acquiring rapidly.

Initial product state

Axway's flagship product, B2Bi, was used by enterprises to manage complex partner integrations, message exchanges, and opeational workfllows. At the time, this product was responsible for the lion's share of the incoming revenue for the company, but had never had a designer and had grown organically over a decade, so workflows were fragmented, next steps unclear, and cognitive burden was very high, both for team members and customers alike.

Challenge

B2Bi presented several interconnected problems:

  • High cognitive burden for both new and experienced users
  • Poor information architecture that made related tasks hard to find
  • Large volumes of unmanageable tasks with no categorization or cleanup tools
  • A growing feature backlog that limited opportunities for UX-driven improvements
  • Significant technical constraints from legacy architecture

Users could accomplish what they needed — but only with deep expertise and significant effort.

Approach

Improving structure without destabilizing the system

Given the complexity of the legacy codebase, I focused on architectural changes that would have minimal development impact while delivering meaningful usability gains.

I restructured navigation by moving entire pages and modules rather than breaking functionality apart, balancing an improved mental model with technical feasibility.

Designing with customers, not just for them

I initiated a customer collaborative design program to understand how enterprise users actually managed their integrations.

Through interviews and usability testing, I identified a critical issue: customers often had hundreds of tasks with no way to categorize, ignore, or remove them, creating clutter and obscuring what mattered most.

Redesigning task management and navigation

Based on research insights, I introduced:

  • Task categorization and filtering
  • The ability to ignore or remove irrelevant tasks
  • A collapsible sidebar that could function as both navigation and contextual search
  • Surfacing recent actions and commonly accessed areas

This reduced visual noise while keeping critical information accessible.

Iterative prototyping and validation

I explored multiple layout models, including right-side, left-side, and dual-sidebar approaches. Through testing, a left-hand collapsible sidebar proved most effective for:

  • Maintaining context
  • Supporting dense enterprise workflows
  • Scaling with product complexity

Prototypes were validated with both customers and internal stakeholders before implementation.

Information architecture

I re-architected the product such that it had a minimal impact on development, moving whole pages instead of breaking them up. This was a design compromise to improve the overall experience. I diagrammed out each area, its pages, and identified the tasks to make next steps clear and streamline flow creation, troubleshooting, performance visibility, reducing cognitive load.

Starting a customer research program

Customer research revealed many ways to improve the experience, such as categorizing and removing errors. For example, there was no way to categorize or remove tasks. Customers had hundreds of tasks that they were stuck with on their dashboard. We categorized tasks and added the ability to ignore and remove tasks. We also built a collapsible sidebar for information that needed to be accessed less frequently, while collecting the most relevant actions, recent searches, and other related areas.


Iterative design - earlier concept

I tried both right and left sidebar and even two sidebars. Right sidebar emphasized content, but left sidebar worked best with show/hide menu icon.

Final design

The collapsible right sidebar enabled customers to understand available actions, as well as to access recently viewed pages and search results. The next step was to redesign the flow builder itself, but I left the company before this happened.


Empowering fast, directed searching

Locating information in the product before this redesign was difficult. This search hub enabled users to quickly access searches in particular timeframes, as well as to perform advanced custom searches.

Impact

  • Introduced new design system to unify look-and-feel across products
  • Reduced cognitive load for managing large-scale integrations
  • Improved discoverability of key tasks and workflows
  • Enabled customers to manage high task volumes more effectively
  • Strengthened trust in UX as a partner in solving complex enterprise problems
  • Established patterns later reused across Axway products

I left the company before this was fully implemented.